Privacy Policy for FutureSpex AB – Courses, Promotions & Employment Opportunities
Date of publication: 11.02.2026
FutureSpex AB (“FutureSpex”, “we”, “us”, “our”) manages courses, training programs, promotional activities, and potential employment opportunities. We process personal data primarily for course administration, but also for recruitment and marketing.
Processing occurs via our Career Site, applicant tracking systems including Teamtailor, and course/training platforms such as Thinkific.
We also operate with sister companies, including Cyber Instincts AB and UltraDefy AB, and may share personal data within this group for recruitment, course administration, marketing, or other compatible purposes, in accordance with applicable data protection laws.
This privacy policy explains how we process your personal data if:
- You visit our websites or Career Site (“Visitor”).
- You connect with us to receive information about courses, promotions, or employment opportunities (“Connecting Candidate”).
- You apply for a course, training program, or position via our Career Site, third-party services, or training platforms (“Applying Candidate”).
- We collect information from public sources or other parties if your profile is relevant for courses, promotions, or recruitment (“Sourced Candidate”).
- You are referred to us by employees, collaborators, or partners (“Referred Candidate”).
- You are listed as a reference by a Candidate (“Reference”).
When we use Candidate, it refers to Connecting, Applying, Sourced, and Referred Candidates, unless otherwise stated.
This policy also explains your rights and how to exercise them.
1. About processing of personal data
Personal data is any information that directly or indirectly identifies a living person, such as name, email, telephone, IP address, or online identifiers.
Processing includes collection, recording, organization, storage, adaptation, retrieval, use, disclosure, and deletion.
FutureSpex AB is the data controller and complies with the EU General Data Protection Regulation (GDPR 2016/679) and other applicable laws.
2. What personal data do we process?
All individuals
- Device information: IP address, browser type/version, session behavior, traffic source, screen resolution, language, location, operating system, device settings/usage.
- Technical/statistical data: URLs visited, activity on the site.
- Communication data: Emails, video recordings, chat messages, survey responses, social media messages.
- Contact details: Name, email, telephone, postal address.
Candidates
- Application information: CVs, cover letters, work samples, portfolios, education, certifications, references.
- Recruitment and course data: Interview notes, assessments, tests, results, participation records, and salary expectations where applicable.
- Public profile data: LinkedIn, GitHub, company websites, or other publicly available sources.
- Reference-provided information: Data received from employees, collaborators, partners, or listed references.
- Course participation data: Progress, completion status, feedback, certificates, and related training activity.
3. Sources of personal data
Directly from you via applications, connections, course registrations, or communications.
Career Site, applicant tracking system (Teamtailor), and course/training platforms (Thinkific).
Public sources such as LinkedIn, GitHub, or employer websites.
Employees, collaborators, partners, or references.
- Sister companies (Cyber Instincts AB and UltraDefy AB) when relevant and lawful.
- Candidate-provided references.
- Data generated during interviews, assessments, tests, or course participation.
4. Purposes of processing
FutureSpex AB processes personal data to:
Administer courses, training programs, certifications, and registrations using Thinkific or other platforms.
Protect and enforce our legal rights.
Administer recruitment, including via Teamtailor, and employment opportunities.
Share data with partners and third parties for course administration, promotions, and recruitment.
Maintain, develop, test, and secure the Career Site and training platforms.
Provide updates about courses, programs, promotions, and potential employment opportunities.
Review profiles, applications, and participation.
Contact you regarding specific courses, programs, promotions, or employment opportunities.
Record interviews, sessions, or course webinars (with consent).
Conduct surveys and collect feedback.
Invoice and process payments for courses or programs.
Marketing and promotional purposes, including course content, testimonials, or public reviews, with consent.
- Share relevant personal data within our group of companies (Cyber Instincts AB and UltraDefy AB) for compatible purposes.
5. Recruitment via Teamtailor
FutureSpex AB uses Teamtailor to manage recruitment efficiently.
Collection and use of personal data
• Personal data is collected when you:
Apply via Teamtailor or import information from LinkedIn, Facebook, or other third-party sources.
Connect with our recruitment team through Teamtailor.
Provide identifiable data in chat or forms relevant to recruitment.
• Sourcing and referrals may collect additional public or recommended candidate data.
• Data is used solely for recruitment purposes.
Consent
- Using Teamtailor constitutes consent for processing personal data for recruitment, including sourcing and storing for future opportunities.
- Consent may be withdrawn at any time, though this may prevent applying for roles.
Storage and transfers
- Personal data is stored within the EU/EEA or in countries with adequate protection or under Standard Contractual Clauses (SCC).
Users’ rights
- Access, correction, deletion, restriction, objection, data portability, and complaint rights apply.
Security
- Reasonable technical and organizational measures are implemented.
- Users should maintain login credential confidentiality.
Third-party transfers
- Only to authorized processors, subcontractors, legal authorities, or as required by law.
Aggregated data
- Non-identifiable aggregated statistics may be shared.
Cookies
- Teamtailor may use cookies for analytics or service improvement. Users may disable cookies, but some functionality may be affected.
6. Sharing of personal data
Service providers: Recruitment (Teamtailor), course/training (Thinkific), hosting, analytics, communications.
- Group and sister companies: Cyber Instincts AB and UltraDefy AB.
- Authorities/legal advisors: When legally required.
- Business transactions: Mergers, acquisitions, or restructuring.
We do not sell personal data.
7. Legal bases for processing
- Legitimate interest: Recruitment, courses, promotions, business development, website/platform security.
- Consent: Recording interviews, marketing communications, talent pools.
- Contractual necessity: Course registration, employment agreements.
- Legal obligation: Compliance with law.
8. Transfers outside the EU/EEA
- Only where adequate protection exists (EU adequacy decision, SCC, or equivalent safeguards).
9. Retention periods
- Visitors: 1 year for security and analytics.
- Candidates: As long as necessary for recruitment, courses, promotions, billing, or future opportunities.
- Marketing contacts: Until consent withdrawal or relevance ends.
- References: As long as the associated Candidate data is retained.
10. Your rights
You may:
- Access and receive a copy of personal data.
- Rectify inaccurate data.
- Delete or restrict processing.
- Object to processing based on legitimate interest.
- Withdraw consent at any time.
- Exercise data portability.
- Lodge a complaint with a supervisory authority.
Contact: academy@futurespex.com
11. Security
We implement technical and organizational measures to protect personal data. All staff and partners are bound by confidentiality obligations.
12. Marketing and promotion
FutureSpex AB may use personal data to communicate:
Courses, training programs, certifications, events, and promotions.
- Offers from FutureSpex AB, Cyber Instincts AB, and UltraDefy AB.
Communications are sent only where lawful, and recipients may opt-out at any time.
13. Updates to this policy
This policy may be updated:
- When processing, platforms, or sister companies change (e.g., Thinkific, Teamtailor).
- To comply with legal or regulatory requirements.
- Following changes in business operations or services.
The most current version is always available on our website